Apps & tools
Apps to generate invoice PDFs without the hassle
You have plenty of choices when it comes to invoicing apps. The right option depends on how many invoices you send, whether you need quotes or subscriptions, and how deeply you want to integrate accounting. Here’s how popular tools stack up and where Invomatic fits.
Invomatic
Built specifically for freelancers and small teams that need to generate invoices and quotes quickly. Everything runs inside your browser with offline-friendly caching, so you can draft an invoice even before you get back to your desk.
- Unlimited PDF downloads on the free plan
- Usage tracking and usage-based upgrade path
- Bank transfer + card payment instructions in one place
Spreadsheet templates
Google Sheets and Excel are free, but they require manual styling and version control. They’re fine for a couple invoices a year, yet become risky once multiple clients and currencies enter the mix.
Tip: Export your existing template and import the data into Invomatic when you’re ready to streamline.
Accounting suites (QuickBooks, Xero)
Full accounting apps include inventory, payroll, and bank reconciliation. If you already pay for that stack, use the integrated invoicing module. Otherwise, the setup time is overkill for solo founders.
Mobile apps
iOS and Android invoice apps are handy for contractors in the field. Many still rely on exporting a PDF or emailing a link, which Invomatic handles perfectly from the browser—no install required.
How to choose your invoicing app
Run through these questions before committing to a workflow.
Do you need quotes + invoices?
If yes, pick an app that converts quotes to invoices automatically to avoid retyping line items.
How important is collaboration?
Some tools charge per user. Invomatic lets you invite teammates and keep everyone in sync on customer history.
Will you need recurring invoices?
If you bill retainers, make sure your app can duplicate invoices or schedule them in advance.
What analytics matter?
Look for dashboards that show monthly invoice count, revenue by client, and outstanding balances.
Why Invomatic is a smart default
It combines the speed of a lightweight web app with the structure of a billing system. You can always export PDFs and migrate to accounting software later—your data is yours.